BACHELOR OF SCIENCE IN PHARMACY STUDIES COMMENCEMENT
On May 6, 2017 Bachelor of Science in Pharmacy Studies students will commence at 4:00 pm promptly at the Lewis B. Rome Commons Ballroom at the South Campus Complex. Seating for this event will be assigned based on the room configuration. This is your official University of Connecticut GRADUATION CEREMONY. You will receive your diploma case at this event. You will NOT be participating in any other University of Connecticut graduation ceremony.
Over 800 people will be attending this event! In order to accommodate everyone, you must follow these instructions exactly. Each graduate will be allowed to bring six  guests, not including the graduate. This event is a combination of assigned and ushered seating! NOTE: Do not put the names of additional guests on the RSVP form of a friend unless you want your guests seated with your friend’s family! [ See the procedure for requesting additional guests below.] Please fill out your RSVP form completely beginning February 15 and return it by March 10. This is the deadline for receipt of the RSVP. This allows us enough time to provide additional seating for those making requests. All non-reserved seats, including those for students, will be released at this time – NO EXCEPTIONS.
It is imperative that you inform us of all guests needing a special accommodation no later than the March 15 RSVP deadline. Special accommodations may include: wheelchairs, persons with limited mobility, hearing impairment, etc. If you, or your guest, will require a sign language interpreter, please contact us immediately. Do not wait until the deadline. Please note small children on your RSVP form and we will make an attempt to provide seating near the exit if at all possible. Children and infants count as a person and should be noted on your RSVP form – even if they will be held. According to the fire marshal, each person counts regardless of age. Due to the space restrictions in the room, it is NOT possible to accommodate strollers, car seats, etc. inside the Lewis B. Rome Commons Ballroom. Please leave your strollers in your vehicle and instruct your guests that we cannot accommodate strollers. We also ask you to advise guests bringing small children to please step out of the room should the children become restless so that all guests may enjoy the ceremony.
PROCEDURE FOR REQUESTING ADDITIONAL GUESTS
If space is available for additional guests and you wish to bring more than the allotted six  people to the ceremony, you must do the following by March 15:
- Please ask for, or write the names of, additional guests on your original RSVP form in the allotted section.
- DO NOT call or e-mail School of Pharmacy faculty or staff to ask for additional guests. The Office of Marketing & Communications handles arrangements for these events and answers to your questions or requests may be delayed if they are not directed appropriately.
- DO send an e-mail to email@example.com with the subject line: Request for Additional Guests at BS Commencement if you did not submit them on your original RSVP. This is the ONLY e-mail address from which requests will be honored. The School of Pharmacy Office of Marketing & Communications will be taking RSVPs for several events during this time period and it is important to use this exact wording in your subject line so that your request will receive the attention it deserves. The body of the e-mail should contain your name, the first and last names of each additional guest you wish to invite, and any special accommodations a guest may require. Please help us to process these quickly by putting only that information in the e-mail. An explanation of why the guests are important to you is not necessary. Additional information in the e-mail delays processing of requests.
- DO NOT put the names of guests written on the original RSVP form in this e-mail. [We have already allocated space for these guests based on your RSVP – just provide the names of those for whom you are requesting additional seating.]
These requests will be accepted in the order in which they are received. Failure to follow these instructions will send your request to the bottom of the pile. [This has happened in past years.]
You will receive an e-mail the week of April 15th, providing the names of all guests that we are able to accommodate.
ATTIRE & ORDERING REGALIA
All students should wear their caps and gowns to the event! We suggest business attire under the cap and gown. Regalia is required for participation in the graduation ceremony. Please order your regalia as soon as possible from the UConn Bookstore. Instructions and order forms for regalia are available at: http://commencement.uconn.edu/may/student_prep.html. Students who received medals for University of Connecticut honors should wear their medals with their regalia.
ARRIVAL AT ROME BALLROOM & SEATING
The Commencement Procession will begin promptly at 4:00 pm. Guests not seated by 3:55 pm will be seated after the procession and introduction of the class is complete at the discretion of the event staff so as not to interrupt the proceedings. Graduates should arrive no later than 3:30 am. Please do not arrive prior to 3:00 pm as access to the ballroom will not be available prior to that time. Tickets for seating will be distributed at the event registration desk. All seats are assigned using the procedures outlined above and may be subject to group size.
Upon arrival at the Lewis B. Rome Commons Ballroom on May 6, students should be in their regalia and check in at the student registration table. Family members and guests should proceed to guest registration – ask for the student’s name. Guests should take their tickets to the ballroom doors where ushers will escort them to their seats.
All graduates will then line up in alphabetical order for the procession. Please help to expedite this process by positioning yourself near to where you fall in the alphabet. If your last name begins with J, for example, don’t stand in the front of the line – head for the middle. Please listen quietly and attentively to event staff in order to hear instructions and to line up properly. Tassels should be worn on the right side. During the ceremony you will move the tassel when instructed to do so. Faculty will lead the procession and the graduates will process to their seating for the ceremony. Seats will have your name on them. Please sit in your assigned seat facing the audience. The ceremony will include speakers and the recognition of special guests.
May 6 is the final day of exams and a move out day for many students. In past years, there have also been major athletic tournaments on campus that weekend. Campus will be extremely crowded and parking at a premium. Parking near the Lewis B. Rome Commons Ballroom is limited. The South Garage is an alternative. There may be additional parking behind the South Campus dormitories. It is strongly recommended that you and your guests consult a parking map [available at www.park.uconn.edu] to prepare a plan and backup plans for parking on that day. Please consider dropping your guests at the ballroom and then parking the car, especially in the case of those unable to walk from the parking areas to the event. For those individuals requiring handicapped parking or the assistance of the handicapped van [park.uconn.edu/access.html], please refer to the appropriate website and make arrangements well in advance.
There will be a professional photographer hired by the School of Pharmacy taking pictures of the ceremony. S/he will also be taking pictures of each graduate receiving their diploma. There will be ample opportunity for family members to take photographs, but please allow our photographer[s] to take the shots first. In addition, we request that your family members remain seated until just before your name is called so that everyone is able to see their student graduate. In the past, the dean has been extremely supportive of these family photos. Please ask your family to follow the rules so that we may continue the practice. It is anticipated that the ceremony will also be live streamed and archived for viewing.
Members of the University of Connecticut Police Department and Fire Department will be on hand during our event. In case of emergency, please listen carefully for instructions from these responders. In case of a medical emergency, please contact a member of the event staff [identified with badges] or a uniformed officer so that we may render assistance. Basic first aid [bandages, etc.] will be available at the reception table. We are unable to provide pain relievers at that location.
We look forward to celebrating this wonderful occasion with you and your families. Any questions [except those regarding additional guests – please follow the procedure above] may be addressed to the Office of Marketing & Communications at firstname.lastname@example.org with the subject line: Questions Regarding B.S. Commencement or via telephone at 860-486-2216.
Parents and guests should NOT submit individual RSVP forms. Students should collect information for all guests and use the link in the electronic form which they receive in the UConn Pharmacy Flash.